Tâches à exécuter :

Finance Assistant

Manage petty cash, process travel expenses and distribution of cash advances;

1.        Review vouchers and payment requests, including proper back-up documentation to ensure compliance with procedures, rules and regulations;

2.        Prepare payments for suppliers and staff, deposit/withdraw funds or make bank transfers for operations;

3.        Maintain all project accounting records up to date and in archival order for evaluation purposes;

4.        Track travel advances paid to staff and consultants for liquidation;

5.        Support financial and accounting operations to complete day-to-day supply transactions;

6.        Maintain office, finance, and purchase order files, databases and assist with recording the purchasing of supplies.

7.        Work in close collaboration with other colleagues for the smooth running of operations requiring support

8.        Provide administrative support to the team in various aspects.

9.        Prepare bank statements, bank reconciliations and other periodic reports to ensure manager validation,

10.    Support financial and accounting operations in order to complete transactions related to daily operations,

11.    Ensure the accuracy of timesheets by performing periodic checks,

             Maintain the financial records and databases and help record financial transactions

12.    And provide all other financial support t as needed.

Administration:

13.    Attend to visitors and orient them to the appropriate personnel concerned.

14.    Ability to answer incoming calls from clients and accurately provide necessary information in relation to the products and services that KCR offers.

15.    Provide administrative support in the preparation of documents, the management of the necessary material and meeting space and the drafting / checking of meeting minutes in collaboration with the AMD.

16.    Ability to conceive and draft formal / administrative correspondences.

17.    Send out any administrative correspondence only after the MD's review and instructions.

18.    Effectively manage the filing and documentation of all payments and the follow-up of the tax declaration in accordance with the legal and regulatory requirements of the DRC

19.    Work in conjunction with to AMD to manage and maintain the office bulletin board to track staff movements and provide general communications to staff.

20.    Provide supervision of office maintenance to address maintenance gaps as needed.

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21.    Make follow-up calls to checl< with clients, drivers, and suppliers.

22.    Confirm receipt of any official correspondence only on instructions.

23.    Good communication skills and the ability to give feedback after the execution of tasks

24.    Perform any other duties assigned by hierarchy.

Profil recherché :

1.              At least three (3) years of experience in finance and administrative and / or operational management, preferably within an international organization.

2.              A degree in administration, economics, finance, accounting or a similar discipline will be prioritized.

3.              Ability to adapt in a new environment and learn faster.

4.              Demonstrate a good sense of initiative and make sound propositions that can be of added value to the organization.

5.              Generally good cultured in character.

6.              Fluency in French and English both oral and written is required.

7.              Demonstrate an acceptable quality of integrity, loyalty and commitment

8.              Exude a good sense of time consciousness and the abil\ty to meet deadlines in record time.

9.              Punctuality is highly required at all times.

10.          Good leadership skills

11.          Strong attention to detail and an ability to follow directions.

12.          Strong sense of time consciousness and punctuality.

13.          Excellent organizational skills.

14.          Strong oral and written communication skills are required.

15.          Discretion and respect for confidentiality is required.

16.          Advanced Knowledge of MS Office programs (Word, PowerPoint, and Excel) is required.

17.          Required basic knowledge of the use of scanners, printers, photocopiers and binding of documents

                       18.     Ability to work in a multi-cultural environment.